Coworking Space Management Software [18 Softwares Compared]

There’s Plenty of Incredible Coworking Management Software to Choose From

When choosing your ideal coworking management software for your workspace, it all comes down to what you value and believe can enhance your community. We can only suggest that every community takes their time, does the necessary research, and chooses the option that fits their workspace like a glove—without breaking the budget.

Flexibility and work-life balance come with many perks – which allows people to have working hour flexibility, floating days off, extended vacation, etc. Not only does it ensure one’s well-being, but it also boosts productivity. There were more than 3 million coworkers globally in 2019. This number is expected to nearly double by 2022. This is why coworking space comes in to save the day.

What is a Coworking Space?

A coworking space is an arrangement in which workers of varied companies and freelancers share an office space which is convenient and allows cost savings through the use of a common infrastructure, i.e., equipment, WiFi and utilities, cleaning services, sometimes coffee and refreshments and mail service. However, it’s challenging to manage a shared workspace if you don’t use the right tools. That’s why we have a comprehensive and detailed list of top coworking management software so that you can easily make the right choice.


We have broken down the top coworking software and compare their top features, pros and cons, and pricing to select the one that suits your needs.

OfficeRND

OfficeRND is an excellent platform for flexible and coworking spaces. The company was founded by Miroslav Miroslavov in 2014 to help flexible workspaces grow by connecting like-minded professionals.

Features

OfficeRND allows you to provide an exceptional digital experience to your customers by automating administrative tasks and offers the following features:

  • Meeting room management
  • Branded coworking member applications
  • Streamline payments and billing
  • Real-time reports
  • Easy multi-location management
  • Sell your skills and services online

Ease of Use

Once you subscribe to any OfficeRND and complete your account setup, you’ll be directed to the Administrator Dashboard, as shown below.

Picture 1

Source OfficeRND Official

Here you can find some of the most important key metrics of your space, such as occupancy, invoice, memberships and more. You can use this panel to easily navigate for insights to help make effective decisions regarding your coworking space.

Pros

  • Allows you to manage your coworking space most efficiently
  • Exceptional customer care approach
  • Every functionality works perfectly as the company claims

Cons

  • It takes time to grasp new system updates fully
  • Works perfectly on Apple devices, but sometimes lags on other devices such as Amazon Fire tablets or Android

Support

OfficeRND offers exceptional customer support that is available Monday through Friday between 7:00 am – 3:00 am UTC.

Pricing

Office RND offers two different subscription models, which are:

  • Per Member: The Per Member Plan starts at $129 US per month
  • Per Location: The Per Location Plan is the company’s new pricing model; ask for a quote to get started.

OfficeRND also offers a 30-day free trial that you can start by signing up for the free demo.

Nexudus

Carlos Almansa and Adrian Palacios are the co-founder of Nexudus and established the company back in 2012. Over these years, the company has evolved and expanded significantly and offers one of the best coworking space management functionalities.

Features

Nexudus offers many impactful features which include, but are not limited to, the following:

  • CRM with bookings and memberships
  • Fully white label
  • Recruitment billing automation
  • Desk and room reservation
  • Message boards
  • Digital signatures
  • Visitors check-in and registration
  • Advanced reporting and documentation

Ease of Use

Once you buy a Nexudus subscription and complete your account, you are redirected to the main dashboard, as shown below.

Picture 2

Source: Nexudus Official

You can access all of the functionalities and features that the company provides to have the complete visibility of your coworking space.

Pros

  • Supports your coworking space and business
  • Helps your team workers thrive
  • Automate most of the processes

Cons

  • The documentation feature needs improvement
  • The company does not offer a trial period

Support

Nexudus has an in-house trained tech support team who developed the solution and resolves customer queries with help.

Pricing

Nexudus offers a free version as well that allows support of five users at one location. Other than that, the paid subscriptions are:

  • Coworking Professional: This pricing model starts at $85 per month.
  • Coworking Enterprise: For this pricing plan, you have to contact the Nexudus sales team to get the quote.

Cobot

Alexander Lang and Thilo Utke founded Cobot in 2010 after the success of their first coworking space. Cobot offers everything that you need from a coworking space management software.

Features

  • Activity dashboard
  • Member profiles
  • Billing and payments
  • Booking calendar
  • RFID and Wi-Fi integration
  • Business analytics
  • API integration

Ease of Use

Just like other coworking software solutions, Cobot offers the same type of dashboard that offers full control of your coworking space. You can access all the functionalities such as unpaid invoices, booking revenue and open issues.

Picture 3

Source: Cobot Official

Pros

  • Flexible and affordable membership
  • User friendly with a great user interface
  • Efficient room scheduling to empower workers

Cons

  • Calendar operations between Event’s Manager and Booking have different structure

Support

Cobot offers great customer experience features and prospective users can request a free demo call. Moreover, the company monitors the solution 24/7 for errors and provides fixation in the least possible time.

Pricing

Cobot offers an unrestricted free trial period for 30 days that you can access any time. Other than that, there are five different types of subscription models, which are:

  • 15 Members Model: Starts at $59 per month
  • 40 Members Model: Starts at $129 per month
  • 85 Members Model: Starts at $229 per month
  • 180 Members Model: Starts at $429 per month
  • 245 Members Model: Starts at $829 per month

Optix

Optix coworking management is a mobile-first application that brings state of the art technology to your coworking space. You can customize the software according to your needs for better experience and efficiency.

Features

The most significant features that Optix brings to your coworking space are as follows:

  • White-labeled mobile apps
  • Desk and room booking
  • Multi-venue
  • Analytics
  • Invoicing and payments
  • CRM
  • Issue reporting
  • Sign up plugin
  • Check-ins

Ease of Use

From bookings to managing multiple spaces and venues, you get all the functionalities on Optix’s main dashboard, shown in the image below.

New scheduler in the Optix manager's dashboard

Source: OptixApp Official

The app is responsive and user-friendly. You can get the hang of it within no time.

Pros

  • The exceptional customer service stands Optix out from the crowd – no question is considered small
  • Accessible billing tab on all the pages
  • Extensive customization capabilities

Cons

  • A little challenging to pull transactional reports
  • The desktop experience is not as efficient as the mobile application

Support

The Optix app’s support team is very responsive and deals with every query with 100% attention and devotion. The company also offers a separate support page that contains a lot of helpful material.

Pricing

Optix offers a flexible pricing model unique to your needs depending upon the number of members and venues.

  • Basic: The baseline pricing model starts at $199 per month.

Satellite Deskworks

Satellite Deskworks is established by a group of people who have managed many coworking spaces. They developed this application in 2012, which they also used personally to provide services as efficiently as possible.

Features

Satellite Deskworks come with the following features.

  • Automated and reliable billing
  • Intelligent network check-in
  • Real-time reports
  • Easy inventory setup
  • Seamless scalability
  • Reservation calendar
  • White-labeled setup

Ease of Use

The administrator dashboard of Satellite Deskworks offers detailed functionality regarding all of its features.

Picture 5

Source: Satellite Deskworks Official

Pros

  • User-friendly member portal and mobile app
  • Easy to use reservation calendar
  • Highly customizable and easy integration

Cons

  • Doesn’t offer online live support
  • Doesn’t offer any free trial period

Support

Satellite Deskworks offers a separate ticketing portal where you can register your query by opening a new ticket. You can also call their live support available from Monday through Friday between 9 am – 5 pm.

Pricing

Although Satellite Deskworks doesn’t offer any free trial period, the company offers a free demo that you can request any time. Below are their pricing models which are very flexible.

  • Coworking Space Plans: This pricing model starts at $65 per month
  • Flexible Office Plans: This pricing model starts at $110 per month

Andcards

Andcards, established in 2018, is a comparatively new company; but, it offers one of the best coworking management solutions. Ross and Igor are the co-founders, and in 2019 the company was acknowledged as one of the best coworking management software providers.

Features

  • Meeting room booking
  • Credit automation
  • Individual and company credit system
  • Online payments
  • Private meeting rooms
  • Calendar sync
  • Room display mode
  • Booking and payment history
  • Access control systems

Ease of Use

The Andcards is user friendly with a fast and responsive application. You get all the features and functionalities on the main dashboard. The application also offers multiple themes with appealing colors.

Picture 6

Source: Andcards Official

Pros

  • Offers separate and fully functional mobile and tablet applications
  • 24/7 customer helpdesk support
  • Cost-effectiveness

Cons

  • Doesn’t offer any free trial

Support

Andcards offers 24/7/365 live chat support that you can utilize for all of your queries.

Pricing

Andcards offers a free demo and the following pricing model:

  • Basic: Starts at $299 per month

Essensys

Essensys came into existence back in 2006 under the vision of founder Mark Furness. The company strives to transform the coworking space with its efficient and adaptive coworking management solution.

Features

  • Online booking widget
  • E-signatures
  • Space publishing
  • Workflow automation
  • Tenant management
  • Automated billing
  • Inventory management
  • Multi-location management

Ease of Use

Essensys offers a comprehensive dashboard that contains all the features at the front to provide hassle-free and easy navigation.

Picture 7

Pros

  • Efficient response time of support team
  • Streamlines complex workflows such as API integration and reporting

Cons

  • Doesn’t offer any free trial
  • A long and detailed onboarding process that takes considerable time

Support

Essensys offers 24/7 tech support and also a separate support portal with helpful material. You can find answers to most of the general queries.

Pricing

The company offers three different pricing models with a free demo feature as well.

  • Essential: This subscription starts at $299 per month.
  • Growth: This pricing model offers customization and up to five users starting at $499 per month.
  • Enterprise: This subscription offers unlimited legal entities support and its starts at $749 per month.

Yardi KUBE

Yardi KUBE was founded back in 2008 as a property management software. After the acquisition of the WUN System in 2017, the company now offers excellent coworking management software.

Features

  • Payment processing and billing
  • Prospect and member portal
  • Real-time reporting
  • Lead generation and marketing
  • Data and Wi-Fi Management
  • Voice solutions

Ease of Use

Just like all the other coworking management solutions, Yardi KUBE also offers a detailed dashboard with user-friendliness and responsiveness.

Picture 8

Source: Yardi KUBE Official

Pros

  • Most efficient booking management
  • The exceptional support team that replies within minutes
  • All in one coworking management portal

Cons

  • Doesn’t offer any free trial
  • A bit tricky to export reports to PDF

Support

Yardi KUBE offers great customer support experience. You can reach the company’s website to generate your request to get any information.

Pricing

The company doesn’t reveal its pricing models. You need to request in order to get a specialized quote for your unique needs. You can achieve this by reaching their website, where you can also request your free demo.

Coworkify

Coworkify was established in 2011 by a group of people operating a coworking space. It ensures that all the features and functionalities that the software offers are carefully developed, keeping coworking space requirements in mind.

Features

  • Multiple spaces management
  • Multi-platform support
  • Resource and booking management
  • Payment and invoicing
  • Member management
  • Availability and security
  • Customizability
  • Customer support

Ease of Use

You can use Coworkify without going through any significant learning curves. It has almost the same dashboard that other popular coworking management software offers, as shown below.

Picture 9

Source: Coworkify Official Blog

Pros

  • End to end coworking management system
  • Simple and affordable
  • Provides enough resources and time to manage workspace efficiently

Cons

  • Doesn’t offer mobile applications

Support

Coworkify offers a separate Zendesk portal for customer support, where you can have all of your queries and questions answered.

Pricing

Coworkify offers a free trial that you can start anytime you want and offers five different pricing models as following:

  • Starter: $29 per month, 15 members
  • Regular: $49 per month, 35 members
  • Plus: $99 per month, 80 members
  • Enterprise: $149 per month, 150 members
  • Unlimited: $200 per month, unlimited members

Habu.co

Habu.co was developed for the flexible and coworking spaces and has been operating since 2008. Habu offers the most innovative and elegant features to run a coworking space effectively.

Features

The core features that Habu.co offers are as follows:

  • Member-focused user area
  • Community discovery
  • Workplace market
  • Account management
  • CRM
  • Hot desks
  • Open API and seamless integration
  • Invoicing
  • Payments and accountancy

Ease of Use

Habu.co comes with a unique dashboard that offers all the features and functionalities you can achieve with a single click.

Picture 10

Source: Habu Official

Pros

  • Extensive customization
  • Allows you to create a top-quality marketplace
  • Complete visibility with the industry-leading toolset
  • Very affordable

Cons

  • Doesn’t offer 24/7 customer support

Support

Habu.co offers support five days a week between 8 am – 8 pm, with three different priority levels.

Pricing

When it comes to pricing, Habu.co offers an unmatched subscription model and also offers a 14-day free trial that doesn’t require a credit card.

  • Simple Pricing: Their pricing model starts at $60 per month, which supports up to 40 members.

Proximity

Proximity Space is a young company that was established in 2017. The developers created this software for their personal use when they could not afford any other software. That’s why it’s very affordable and effective.

Features

The core features that Proximity Space offers are:

  • Conference room booking
  • In-meeting management
  • On-demand reservations
  • Event management
  • Member benefit listing
  • Analytics and reporting
  • Customized billing and payments
  • Event management

Ease of Use

Proximity Space is quite easy to use and it’s made by keeping accessibility in mind. You’ll get the hang of it within minutes as everything is displayed in the main dashboard.

Coworking management software by Proximity Space Coworking in Montrose, CO  - Alignable

Pros

  • Free basic support and also offers training
  • Offers integration with many other applications such as Google Calendar, MailChimp and others
  • Affordable

Cons

  • You have to pay for extended and premium support

Support

The Proximity Space offers support services that no other coworking management software does, but it comes with a price.

Pricing

Proximity Space offers 30 days of free trial and flexible pricing models that you can select based on the number of your coworking space members.

  • Their subscription starts at $99 per month that supports 40 members.

PickSpace +/Plus

PickSpace Plus offers everything from occupancy reports to scheduling meetings. Coworking management software is one of the company’s best offerings and works as an end to end solution.

Features

  • Meeting rooms scheduling
  • News feed
  • Invoicing and payments
  • Events calendar
  • Analytics and live reports
  • Messaging system
  • Satisfaction bars

Ease of Use

The PickSpace Plus’ administrator dashboard is one of the most comprehensive ones that even offer customer satisfaction levels as well. Moreover, it’s user-friendly and you can achieve every functionality within seconds.

Picture 12

Source: PickSpace Plus Official

Pros

  • All in one coworking management solution
  • Comes with white label apps
  • Multi-location management

Cons

Doesn’t offer 24/7 live support

Support

You can access the live support channel by reaching the PickSpace Plus website to register your query. The tech support team will contact you during their working hours. You can also access their “How to” page on the website to learn about the software.

Pricing

The company offers a free trial along with the three different types of pricing models, which are:

  • Insights: The Insights model starts at $60 per month
  • Professional: The Professional model starts at $300 per month with additional features.
  • Premium: You need to contact the sales team for the pricing of this subscription plan.

Smpl.IO

Smpl.IO has recently joined with the Proximity Space that we have already covered. Smpl.IO is developed by people who understand the coworking environment.

Features

  • Member management
  • Automatic billing
  • Resource booking
  • Day passes
  • Marketing website and blog

Ease of Use

Smpl.io is very simple because of its minimalist design. It offers in-depth information regarding your coworking space below.

Picture 13

Source: Smpl.IO Official

Pros

  • Easy signup and billing process
  • It offers a free trial period
  • Marketing website and blog features

Cons

  • Complex meeting arrangements might require a third-party solution

Support

Smpl.IO offers general support just like other coworking management software solutions, but you can also pay for optional and dedicated support.

Pricing

Smpl.IO offers the simplest pricing models divided into two different categories, which are:

  • Per Member: $2 per member per month
  • Per Location: $15 per location per month

Smpl.IO also offers non-member passes for $1 per month.

Cowork.io

Cowork.io is a French coworking management software that was launched back in 2014. It offers robust and creative functionalities to manage coworking space and it has been integrated into more than 100 buildings.

Features

Cowork.io has all the main features that you need to manage your coworking space effectively, which include but are but not limited to the following:

  • Meeting room management
  • Real-time booking
  • Online payment
  • Invoicing and contract management
  • Performance management

Ease of Use

Cowork.io provides a user-friendly and responsive solution for your coworking space and you can get started within no time. Watch the following video to understand how the solution works.

CoWork.io : a workplace management solution for (very) smart organizations

Source: Cowork YouTube Official

Pros

  • Online booking for services and space
  • Real-time management of coworking space
  • Animation and community development

Cons

  • Does not offer a free trial

Support

Cowork.io offers comprehensive tech support that you can access anytime by reaching their Zendesk support portal. It also offers in-depth valuable material that can help you with your day to day queries.

Pricing

In order to receive the pricing with the features that match your coworking space’s requirements, you’ll need to contact the Cowork.io team. The company’s sales team will contact you right after submitting your request to guide you regarding their pricing models.

Coherent

Coherent is a UK based company which was first developed for personal use. After registering for Google as a Best British Startup, the company experienced a lot of early success and started expanding its services. Now it’s currently being used by many coworking spaces nationally and beyond.

Features

  • Booking management
  • Automated invoicing
  • Flexible memberships
  • Digital community
  • Integrates with other apps such as Slack, Mailchimp, Eventbrite and others
  • Access control
  • Lead management
  • Reports and analytics
  • Visitor check-in
  • Access from anywhere capability

Ease of Use

Coherent coworking management software offers modern dashboard styling that almost feels similar to using social media. It makes it simple to achieve any functionality in a matter of seconds.

Picture 15

Source: Coherent Official

Pros

  • Offers all-in-one dashboards
  • Offers software features for members
  • Offers software features for hosts

Cons

  • Doesn’t offer a free trial

Support

Coherent offers unlimited support from the tech team, but you’ll receive it only during their working hours. Moreover, you can also send them your custom queries whenever you want by reaching their website.

Pricing

The Coherent offers free sign up that allows you to manage your coworking space for free until any member joins you. Additionally, the pricing model of this company is the simplest one.

  • Coherent charges only one percent plus VAT on your monthly invoices.

You have access to unlimited members and unlimited workspaces with all the features that the company offers. Simply, you won’t be charged a single penny if you don’t make any invoice for the whole month.

Omnify

Manik Mehta established Omnify intending to resolve all the issues and problems that any coworking space faces. It’s a perfect tool to manage your coworking spaces and all the members. The company also offers an affiliate program that you can join to make some extra cash as well.

Features

  • Service website for booking
  • Customer profiles and accounts
  • Bookings and payments
  • Calendar and scheduling
  • Sales and analytics
  • Omnify go
  • Team management
  • Marketing and priority support

Ease of Use

The product is user-friendly and responsive. The main dashboard contains all the features that you need to use.

Picture 16

Source: GetOmnify Official

Pros

  • Offers mobile application for both iOS and Android
  • By using the Omnify Go feature, you can manage everything from the mobile apps.
  • Omnify also offers a priority support feature that allows you to have your queries resolved in the least possible time.
  • The company offers a free trial that you can use to figure out if the products suit your coworking space.

Cons

  • Priority support is not free

Support

Omnify offers a separate helpdesk that contains useful material to help you with the most common and general questions and queries. You can also access the live chat support on this helpdesk. Moreover, if you can afford it, you can subscribe to the plan that comes with the dedicated priority support feature to get your issues resolved asap.

Pricing

Omnify offers a free trial period and four different pricing plans, which are as follows:

  • Basic: The Basic plan starts at $49 per month
  • Standard: The Standard pricing model starts at $99 per month
  • Plus: The Plus pricing model starts at $249 per month
  • Pro: The Pro pricing model starts at $599 per month

Dovetail

Dovetail is a customer feedback and a user research cloud-based platform. It can help you to manage your team with collaboration, organization and analysis. It’s not specifically made for coworking space management, but it works well. That’s because the software allows people with different occupations and skills to collaborate in one place and share anything they want.

Features

  • Collaborative research
  • Real-time everything
  • Data segregation between departments and clients
  • Data analysis
  • Multiple workspaces

Ease of Use

This product is best for those who are technically sound and understand qualitative research methods. You can watch the video on their website to get the hang of it.

Picture 17

Pros

  • The pricing that the company offers is very affordable
  • Offer free trial

Cons

  • The product is not specifically built for coworking spaces

Support

The Dovetail offers a separate webpage for help and support. Here you can find all the answers to your common questions. The website also offers free demo videos that you can watch anytime to learn the software.

Pricing

The company offers two different pricing models, which are:

  • Team: The team subscription models start at $125 per month. This subscription also offers a seven-day free trial.
  • Enterprise: The enterprise subscription model starts at $600 per month.

DropDesk

DropDesk is comparatively a very young company, but offers very decent coworking software that can help you to manage your working space efficiently. It was founded in August 2017. Within this short period of time, the company has evolved impressively.

Features

  • Unlimited locations and members
  • Easy membership management
  • Cross platforms coworking apps
  • DropDesk pass
  • Agency services
  • Coworking space advertisements

Ease of Use

Using DropDesk is effortless. You only need to sign up for your account and enjoy the software’s perks. You can watch the following demo to understand how easy it is to use this software solution.

Coworking Management Software | DropDesk

Source: DropDesk YouTube Official

Pros

  • Marketing and management of co-working space
  • Flexible and affordable
  • You can advertise your coworking space to attract customers

Cons

  • Doesn’t offer a free trial period

Support

You can access the main website and ask any question with the live chat support. Expect to receive the answer only during the company’s working hours.

Pricing

In order to get the quote for coworking management software, you have to book your meeting by going to their pricing section.

Conclusion

These are some of the best coworking space management solutions available in the market. We hope that this comprehensive guide will help you to choose the right product for your coworking space. Not only will it help you to achieve seamless and hiccup-free functionality, but it will also allow you to take your coworking space to another level.

 

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