Host Daily Checklist

Opening Checklist: Before A Booking

Estimated time: 15 minutes

1. Unlock and Prepare Facility:
   • Unlock the facility.
   • Turn on the lights.
   • Adjust heating or air conditioning to ensure a comfortable temperature.
   • Check that all windows and doors are securely locked (for safety and temperature control).
2. Walkthrough Inspection:
   • Conduct a walkthrough of the entire space.
   • Ensure chairs, tables, and power supplies are in their proper places.
   • Verify that no furniture or items are out of place.
3. Cleanliness Check:
   • Ensure all areas are clean and organized:
     • Café: Counters wiped, supplies stocked, coffee brewed.
     • Common Areas: Furniture arranged, clutter removed.
     • Meeting Rooms: Chairs set up, tables clean.
     • Restrooms: Sanitized, and fully stocked with soap, toilet paper, and paper towels.
     • Floors: Sweep or vacuum if needed, especially if there is noticeable debris or dirt.
4. Inventory Check:
   • Check and replenish essential supplies:
     • Coffee beans, milk, sugar.
     • Toilet paper, soap, and paper towels in restrooms.
   • Ensure stock is sufficient to avoid running out during the day.
   • Report any low stock items for reordering.
5. Brew Coffee & Stock Café:
   • Brew fresh coffee for the day.
   • Set up snacks and refreshments (if provided).
   • Restock any café supplies like cups, napkins, or stirrers.
6. Manage Cleaners & Assign Tasks:
   • Confirm that cleaners are present and assign cleaning tasks:
     • Ensure bathrooms are cleaned and stocked.
     • Floors are swept or mopped.
     • Garbage is taken out.
     • Surfaces are wiped down and sanitized.
7. Dishwasher Duties:
   • Empty, load, and run the dishwasher.
   • Ensure the sink is clear and clean.
8. Vendor & Invoice Management:
   • Communicate with local vendors as needed.
   • Process any invoices and follow up on payments.
   • Ensure vendors are meeting the service requirements (coffee, snacks, cleaning supplies, etc.).
9. Document & Escalate Maintenance Issues:
   • Perform a quick check for any maintenance or facility issues (e.g., broken lights, malfunctioning doors).
   • Document and escalate these issues to the relevant teams.
10. Venue Errands & Tasks:
    • Complete any additional venue-related errands or tasks for the day.

Closing Checklist: After A Booking

Estimated time: 10 minutes

1. Member Check:
   • Ensure that all day members are finishing up and preparing to leave by your designated closing time.
   • Provide any necessary reminders or assistance.
2. Dishwasher & Cleanliness:
   • Empty and reload the dishwasher if needed, and run it.
   • Ensure the sink and countertops are clean and clear.
3. HVAC System Adjustment:
   • Turn down or switch off the heating or air conditioning to save energy.
4. Member Needs:
   • Ensure all members have been attended to and are satisfied as they leave.
5. Final Walkthrough:
   • Perform a last check of the entire facility to ensure it is clean and organized.
   • Confirm all lights are turned off, and the facility is secured before locking up.